Please move if this is in the wrong forum . . .
Let me start by saying that our gym and booster club are new, and we obviously don't have all the kinks works out. But it was set up with the help of a lawyer so we are good there.
Last year, our booster club raised money to offset the cost of competition leos. We didn't raise enough to cover all of it, but a significant portion. The booster club wrote a check directly to the leo company and the gym billed and collected the remainder from each individual parent, then sent all the money together to the leo company.
Unfortunately, the secretary at the gym this year is new as well, and nobody told her of this arrangement. She ordered and paid for the leos in full from the gym account, and then billed the parents. We again have booster club funds to cover some but not all of the cost of the leos. We are a non-profit. I know the booster club shouldn't just cut a check to the gym - that doesn't look "right" - but how should we dispense the leo money? Should we give it directly to the parents and they turn it into the gym with the rest of their leo payment? Should we still write a check to the leo company and hope they send a refund back to the gym?
Not sure how to handle it.
Let me start by saying that our gym and booster club are new, and we obviously don't have all the kinks works out. But it was set up with the help of a lawyer so we are good there.
Last year, our booster club raised money to offset the cost of competition leos. We didn't raise enough to cover all of it, but a significant portion. The booster club wrote a check directly to the leo company and the gym billed and collected the remainder from each individual parent, then sent all the money together to the leo company.
Unfortunately, the secretary at the gym this year is new as well, and nobody told her of this arrangement. She ordered and paid for the leos in full from the gym account, and then billed the parents. We again have booster club funds to cover some but not all of the cost of the leos. We are a non-profit. I know the booster club shouldn't just cut a check to the gym - that doesn't look "right" - but how should we dispense the leo money? Should we give it directly to the parents and they turn it into the gym with the rest of their leo payment? Should we still write a check to the leo company and hope they send a refund back to the gym?
Not sure how to handle it.
